INVITATION TO BID Procurement and Delivery of Meals, Venue and Accommodation for the 2020 Census of Population and Housing (CPH) Third Level Training – PSA Quezon | Philippine Statistics Authority CALABARZON

Release-Date

Friday, March 13, 2020

1. The Philippine Statistics Authority, RSSO IV-A, through the General Fund for 2020 intends to apply the sum of Two Million Eight Hundred Ninety-Five Thousand Pesos (PhP2,895,000.00) for the Procurement and Delivery of Meals, Venue and Accommodation for the 2020 Census of Population and Housing (CPH) Third Level Training – PSA Quezon, being the Approved Budget for the Contract (ABC) to payment under the Public Bidding for PSA Contract No. 2020-RBAC-005. 2. The Philippine Statistics Authority, RSSO IV-A, through the General Fund for 2020 intends to apply the sum of Two Million Eight Hundred Ninety-Five Thousand Pesos (PhP2,895,000.00) for the Procurement and Delivery of Meals, Venue and Accommodation for the 2020 Census of Population and Housing (CPH) Third Level Training – PSA Quezon, being the Approved Budget for the Contract (ABC) to payment under the contract for the hereunder project with details as follows: Title: Meals, Venue and Accommodation for the 2020 Census of Population and Housing (2020 CPH) Area of Delivery: Within District I or District II of Quezon Province Date: 13-18 April 2020 Time: 8:00 am to 5:00 pm No. of participants: 194 Meals: Day 1 (13 April 2020) AM Snacks: Chicken Arrozcaldo with egg and drinks Lunch: 2 Main Dish (Chicken and Pork), Vegetable, Rice, Soup, Dessert and Drinks PM Snacks: Pasta/Noodles, Sandwich/Bread or Native Cakes and Drinks Dinner: 2 Main Dish (Fish and Beef), Vegetable, Rice, Soup, Dessert and drinks Day 2 (14 April 2020) Breakfast: Complimentary AM Snacks: Clubhouse Sandwich and Drinks Lunch: 2 Main Dish (Fish and Pork), Vegetable, Rice, Soup, Dessert and Drinks PM Snacks: Pasta/Noodles, Sandwich/Bread or Native Cakes and Drinks Dinner: 2 Main Dish (Chicken and Beef), Vegetable, Rice, Soup, Dessert and Drinks Day 3 (15 April 2020) Breakfast: Complimentary AM Snacks: Chicken Sandwich, Chips and Drinks Lunch: 2 Main Dish (Fish and Beef), Vegetable, Rice, Soup, Dessert and Drinks PM Snacks: Pasta/Noodles, Sandwich/Bread or Native Cakes and Drinks Dinner: 2 Main Dish (Chicken and Beef), Vegetable, Rice, Soup, Dessert and Drinks Day 4 (16 April 2020) Breakfast: Complimentary AM Snacks: Pasta/Noodles, Sandwich/Bread or Native Cakes and Drinks Lunch: 2 Main Dish (Fish and Pork), Vegetable, Rice, Soup, Dessert and Drinks PM Snacks: Pasta/Noodles, Sandwich/Bread or Native Cakes and Drinks Dinner: 2 Main Dish (Seafoods and Beef), Vegetable, Rice, Soup, Fruits and Drinks Day 5 (17 April 2020) Breakfast: Complimentary AM Snacks: Pasta/Noodles, Sandwich/Bread or Native Cakes and Drinks Lunch: 2 Main Dish (Fish and Pork), Vegetable, Rice, Soup, Dessert and Drinks PM Snacks: Pasta/Noodles, Sandwich/Bread or Native Cakes and Drinks Dinner: 2 Main Dish (Chicken and Beef), Vegetable, Rice, Soup, Fruits and Drinks Day 6 (18 April 2020) Breakfast: Complimentary AM Snacks: Sandwich and Drinks Lunch: 2 Main Dish (Fish and Beef), Vegetable, Rice, Soup, Dessert and Drinks PM Snacks: Pasta/Noodles, Sandwich/Bread or Native Cakes and Drinks Venue: Within District I or District II of Quezon Province · Plenary Hall for 194 pax on the first and last day of training · Five (5) fully air-conditioned function rooms/training rooms (minimum of 40 pax) for 6 days · Rectangular tables for Classroom setup · Free strong Wi-Fi connections (Rooms and Function Rooms) · Free Flowing coffee/tea during the session · Free hot and cold water stations · Complimentary use of function room amenities: · Use of Sound System with at least 4 microphones in each room, extension wires/cords and electricity outlets · Use of LCD Projector with Wide screen · Use of White Board Marker Eraser · With front table for the trainers’ manuals and other materials · Allows extended hours of training · Free tarpaulin in 5 function rooms and Plenary Hall · Free use of hotel amenities · Room Accommodation for 200 persons: · Fully Air-Conditioned Rooms · Twin or Triple Sharing · Provision of towels and free toiletries 3. The Philippine Statistics Authority, RSSO IV-A, now invites bids for the Procurement and Delivery of Meals, Venue and Accommodation for the 2020 Census of Population and Housing (CPH) Third Level Training. Delivery of the Goods is required to be within District I or District II in the province of Quezon on April 13-18, 2020. 4. Bidders shall submit proposal, and Eligibility Requirements and Bids received in excess of the ABC shall be automatically rejected at bid opening. 5. Bidders should have completed, within 1 year prior to the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 6. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. 7. Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR of RA 9184. 8. Interested bidders may obtain further information from Philippine Statistics Authority, RSSO IV-A and inspect the Bidding Documents at the address given below during weekdays from Monday to Friday (8:00 a.m. to 5:00 p.m.). 9. A complete set of Bidding Documents may be acquired by interested Bidders on March 13, 2020 from the address below upon payment of applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Three Thousand pesos only (PhP3,000.00). 10. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity http://rsso04a.psa.gov.ph/, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 11. The Philippine Statistics Authority, RSSO IV-A will hold a Pre-Bid Conference on March 17, 2020 at 9:00 a.m. (PSA Bundy Clock) at the Philippine Statistics Authority, RSSO IV-A, G/F Bldg. C., Fiesta World Mall, Brgy. Marawoy, Lipa City, Batangas, which shall be opened to prospective bidders. 12. Bids must be duly received by the BAC Secretariat at the address below on or before 8:30 a.m. (PSA Bundy Clock) of April 2, 2020. Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18. 13. Bid opening shall be on April 3, 2020 to start at 9:00 a.m. at the Philippine Statistics Authority, RSSO IV-A, G/F Bldg. C., Fiesta World Mall, Brgy. Marawoy, Lipa City, Batangas. Bids will be opened in the presence of the bidders’ representatives who choose to attend at said address. Late bids shall not be accepted. 14. The Philippine Statistics Authority, RSSO IV-A reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. 15. For further information, please refer to: JOSELYN G. MADRIGALLOS RBAC Head Secretariat Philippine Statistics Authority Region IV-A, RSSO Bldg. C, Fiesta World Mall, Brgy. Marawoy, Lipa City, Batangas. Tel. No. (043) 756-0412 Fax No. (043) 757-0812 Email: psarsso4a@gmail.com (sgd) WILMA A. VILLAFUERTE Chairperson, RBAC

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