INVITATION TO BID Procurement and Delivery of Meals, Venue and Accommodation for the 2020 Census of Population and Housing (CPH) Third Level Training – PSA Cavite

Release Date: 

Friday, March 13, 2020
1. The Philippine Statistics Authority, RSSO IV-A, through the General Fund for 2020 intends to apply the sum of Five Million Seven Hundred Thirty Thousand pesos (PhP5,730,000.00) for the Procurement and Delivery of Meals, Venue and Accommodation for the 2020 Census of Population and Housing (CPH) Third Level Training – PSA Cavite being the Approved Budget for the Contract (ABC) to payment under the Public Bidding for PSA Contract No. 2020-RBAC-003.
 
2. The Philippine Statistics Authority, RSSO IV-A, through the General Fund for 2020 intends to apply the sum of Five Million Seven Hundred Thirty Thousand pesos (PhP5,730,000.00) for the Procurement and Delivery of Meals, Venue and Accommodation for the 2020 Census of Population and Housing (CPH) Third Level Training – PSA Cavite, being the Approved Budget for the Contract (ABC) to payment under the contract for the hereunder project with details as follows:
 
Meals, Venue and Accommodation
*for 382 pax for six (6) days
Area of delivery:
Cavite (preferably within 10km from PSA Provincial Statistical Office)
Date:
13-18 April 2020
Venue:
·         At least six (6) function rooms with good sound system, high ceiling, with good lighting, fully air-conditioned, wide and spacious enough to comfortably accommodate 50 to 70 participants, classroom set-up, with a front table where the trainer can put his/her manuals and other training materials
·         Free use of screen projector and sound system (with sufficient number of speakers, microphones, batteries for microphones, extension wires/cords, and electricity outlets in good working condition)
·         Free flowing coffee and tea
·         Free electricity for use of laptop and projector (allows extended hours of training)
·         Free complimentary tarpaulin
·         With white/black board
 
Accommodation:
·         Twin/Triple/Quadruple sharing with Buffet Breakfast (with wide selection of menu)
Check in: 13 April 2020
Check out: 18 April 2020
Meals: Buffet meals for lunch and dinner (2 meat dishes and vegetable,
pasta/noodle, soup and dessert
13 - 17 April 2020 - AM snacks, Lunch, PM snacks, Dinner
18 April 2020 - AM snacks, Lunch, PM snacks
3. The Philippine Statistics Authority, RSSO IV-A, now invites bids for the Procurement and Delivery of Meals, Venue and Accommodation for the 2020 Census of Population and Housing (CPH) Third Level Training.  Delivery of the Goods is required to be delivered within the province of Cavite on April 13-18, 2020. 
 
4. Bidders shall submit proposal and Eligibility Requirements and Bids received in excess of the ABC shall be automatically rejected at bid opening. 
 
5. Bidders should have completed, within 1 year prior to the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
 
6. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.
 
7. Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR of RA 9184.
 
8. Interested bidders may obtain further information from Philippine Statistics Authority, RSSO IV-A and inspect the Bidding Documents at the address given below during weekdays from Monday to Friday (8:00 a.m. to 5:00 p.m.).
 
9. A complete set of Bidding Documents may be acquired by interested Bidders on March 13, 2020 from the address below upon payment of applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of SixThousand pesos only (PhP6,000.00).  
 
10. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity http://rsso04a.psa.gov.ph/, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
 
11. The Philippine Statistics Authority, RSSO IV-A will hold a Pre-Bid Conference on March 17, 2020 at 9:00 a.m. (PSA Bundy Clock) at the Philippine Statistics Authority, RSSO IV-A, G/F Bldg. C., Fiesta World Mall, Brgy. Marawoy, Lipa City, Batangas, which shall be opened to prospective bidders.
 
 
 
 
12. Bids must be duly received by the BAC Secretariat at the address below on or before 8:30 a.m. (PSA Bundy Clock) of April 2, 2020.  Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.
 
13. Bid opening shall be on April 2, 2020 to start at 9:00 a.m. at the Philippine Statistics Authority, RSSO IV-A, G/F Bldg. C., Fiesta World Mall, Brgy. Marawoy, Lipa City, Batangas.  Bids will be opened in the presence of the bidders’ representatives who choose to attend at said address. Late bids shall not be accepted.
 
14. The Philippine Statistics Authority, RSSO IV-A reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.
 
15. For further information, please refer to:
 
 
JOSELYN G. MADRIGALLOS
RBAC Head Secretariat
Philippine Statistics Authority
Region IV-A, RSSO
Bldg. C, Fiesta World Mall, Brgy. Marawoy,
Lipa City, Batangas.     
Tel. No. (043) 756-0412
Fax No. (043) 757-0812
 
 
 
 
 
WILMA A. VILLAFUERTE
Chairperson, RBAC

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